Built for collectors who care
Every feature designed to help you organize, document, and protect your collection. No bloat, no complexity - just the tools you need.
Comprehensive Inventory Management
Track every detail of your collection across 15 type-specific schemas. Drag-reorder columns, resize them, hide what you don't need, and tab through inline edits without ever leaving the table. Your column layout saves to your account — same view on every device.
- DB-backed column preferences (visibility, order, sizing) — sync across devices
- Drag-to-reorder column headers, reset-to-defaults any time
- Inline-edit any field with Tab navigation across custom fields and details
- Bulk-edit common or custom fields across selected items
- Type-aware sort + filter (numeric cast for numbers, lexicographic for text)
Custom Fields, First-Class
Define your own fields per collection — text, number, date, boolean, single-select. They're not bolted on: custom fields show up as inventory columns, sort and filter alongside built-in fields, round-trip through CSV import / export with displayLabel headers, and participate in bulk edits and the full-backup ZIP.
- Per-collection custom fields — text, number, date, boolean, select
- Show as inventory columns by default; sort + filter with type-aware CAST
- CSV import / export with human-readable column headers
- Bulk-edit modal handles custom fields exactly like built-in ones
- Included in full-backup ZIP (definitions + values, portable across accounts)
Photo Gallery with Smart Filters
Browse your entire photo library with type-specific filters. Filter firearms by caliber, coins by mint mark, cards by grade. Switch between masonry, grid, and slideshow views with collection-aware browsing.
- Type-specific filters (caliber, mint mark, grade, etc.)
- Masonry, grid, and slideshow views
- Collection-aware photo browsing
- Up to 50 photos per item with high-res support
- Tier-based storage: 3 / 15 / 50 / 150 GB — see how much you've used in Settings
1921 Morgan
8 photos
Charizard
5 photos
S&W M&P 15
6 photos
Double Die
3 photos
Glock G19
4 photos
Prizm Rookie
7 photos
Audit & Verification
Run periodic audits to verify your collection. Generate timestamped verification reports perfect for insurance documentation, estate planning, or personal records.
- Guided audit workflow
- Timestamped verification records
- Export audit reports as PDF
- Track discrepancies and resolutions
S&W M&P 15
••7842
1921 Morgan Dollar
••4891
Charizard VMAX
••8234
Glock G19 Gen5
••3156
1955 Double Die
••2047
Full Backup & Restore
Download a complete ZIP of your inventory data, photos, and custom-field values. Every backup manifest is cryptographically signed with HMAC-SHA256 and stamped with your tenant ID — restores from another account, or with a forged manifest, get rejected and logged. Long backups stream directly to S3 so multi-gigabyte downloads work end-to-end with a live progress bar.
- Full ZIP export with photos, data, and custom-field round-trip
- HMAC-signed manifest — unsigned or tampered backups rejected on restore
- Tenant-locked: a backup from account A cannot be restored into account B
- Direct-to-S3 multipart upload + streaming download (no 100MB cap)
- Background job pattern with 5-stage progress + crash-recovery sweep
- No lock-in — your data always belongs to you
Full Backup
Download .zip
Restore
From backup
Recent Backups
Smart Auto-Fill from Trusted Sources
Scan it, type it, paste it — we fill the rest. Eight built-in integrations cover graded slabs (PSA), trading-card games (Scryfall for Magic, the official Pokémon TCG API), video games (IGDB), comic books (Comic Vine), books (Open Library + Google Books), and vehicles (NHTSA vPIC). Free sources never cost a dime. Paid sources (PSA, IGDB) offer Bring Your Own Key or Managed billing — your choice, never a silent surprise.
- PSA Public API: cert scan → full card record + slab photos (BYOK or Managed)
- IGDB: title or UPC scan → cover art, year, developer, platform, publisher, genre
- Scryfall: Magic: The Gathering metadata + cover art (free)
- Pokémon TCG API: card details + image (free)
- Comic Vine: cover art, writer, cover artist, key-issue notes (free)
- Open Library + Google Books: ISBN scan → title, author, year, pages, binding (free)
- NHTSA vPIC: 17-char VIN → year, make, model, drivetrain (free)
- PCGS / NGC / PSA / CGC / SGC: one-tap deep-link to official cert verify
Cert Number
42891604
Service
PCGS
Verify on PCGS.com →
Bulk Add for Rapid Entry
A keyboard-driven add flow built for binder walk-throughs and safe-day inventories. ⌘/Ctrl+Enter saves and clears for the next item, sticky lookups carry across items, and continuous-scan mode reopens the camera after every save so the binder keeps moving. Save your common entry pattern as a per-collection-type template ("Main Safe," "Range Bag," "Display Case") and load it in one click next time.
- Two-pane modal: shared template fields + per-item details
- Continuous-scan mode for binder + safe walk-throughs
- Sticky lookups (brand, manufacturer, sport, grading service)
- Saved templates per collection type — load in one click
- Optional target counter ("Added 12 / 50") for big sessions
PSA "MY INVENTORY" CSV Import
Drop in the CSV from your PSA account and Vaultry auto-detects it, splits the Description field into Year / Sport / Set / Card # / Player / Parallel, sets grading service = PSA, and pre-maps every column. An optional checkbox pulls each card's slab photos (front + back) into your gallery in the same wizard. A whole graded collection onboarded in one upload.
- Auto-detects PSA "MY INVENTORY" CSV format
- Parses Description → Year / Sport / Set / Card # / Player / Parallel
- Optional slab-photo import: front + back per card
- Same wizard handles generic CSV from spreadsheets
- In-inventory "Import from PSA" dropdown (no route change)
Install as an App
Add Vaultry to your home screen on iPhone or Android, install it from Chrome on Mac or Windows, or launch from Spotlight. Works as a real app — no app store required, no Apple firearms-policy risk. Login, scanning, and your full vault behave exactly the same as the web version. Designed mobile-first so phones are first-class, not an afterthought.
- Installable Progressive Web App (PWA)
- iPhone, iPad, Android, Mac, Windows — all native-feeling
- No app store gates and no app store fees
- Camera scanner works in installed mode same as browser
- Mobile-responsive layout from the inventory grid down
QR Code Labels & Printing
Generate ready-to-print PDFs of QR-coded labels for your inventory. Stick them on storage containers, slab cases, safes, gun cases, or display shelves — then use the inventory Scan button to pull the item up instantly during an audit. Closes the loop between the physical collection and the digital record.
- Avery 5160 (30/sheet) and 5167 slab-friendly (80/sheet)
- Bulk-print from inventory selection or single from item page
- Server-rendered PDFs ready to print on any laser printer
- Scan label → item detail page during walk-around audits
S&W M&P 15
••7842
1921 Morgan Dollar
••4891
Charizard VMAX
••8234
Glock G19 Gen5
••3156
1955 Double Die
••2047
Protected Fields with Audited Override
Serial numbers, VINs, cert numbers, reference numbers, assay numbers — the identifiers that legally matter — are locked the moment they're set. Genuine corrections still happen, but they require a written justification and land in the forensic activity log with a from → to delta. Insurance adjusters and estate attorneys love this.
- Once-set immutability for serials, VINs, cert numbers, reference numbers, assay numbers
- Admin override requires a typed justification — no silent edits
- From → to delta + justification captured in the activity log
- Per-collection protected-field registry — defined where it matters
S&W M&P 15
••7842
1921 Morgan Dollar
••4891
Charizard VMAX
••8234
Glock G19 Gen5
••3156
1955 Double Die
••2047
Forensic Activity Log
Every action is recorded with IP address, user-agent, request ID, HTTP method, path, and status code. 180 days of retention with one-click CSV or JSON export — exactly what you want to hand to an insurer, executor, or auditor. Includes restore-rejected events, override events, and account-deletion events.
- Captured: IP, user-agent, request ID, API path, HTTP method, status, outcome
- 180-day retention with daily 03:15 cleanup cron
- One-click CSV (17 ordered columns) or JSON export
- Backup restores, field overrides, and account deletions all logged
- Per-route rate limits keep the log resistant to noise floods
S&W M&P 15
••7842
1921 Morgan Dollar
••4891
Charizard VMAX
••8234
Glock G19 Gen5
••3156
1955 Double Die
••2047
Insurance Documentation PDF
One click produces a paginated PDF report ready to hand to your insurer. Cover page with tenant info, generation date, item count, and totals. Every item sorted by current value with primary photo, key fields, grade information, and declared values. Full Unicode rendering — Greek, Cyrillic, smart quotes, em-dashes all show up correctly.
- Cover page with totals + per-item pages sorted by current value DESC
- Primary photo + all key fields rendered per item
- Background job pattern — long reports don't time out
- Full Unicode via embedded Inter font — no "?" placeholders
- One-click retry on failed jobs
Full Backup
Download .zip
Restore
From backup
Recent Backups
No AI, Period
Your data is never processed by AI. No auto-tagging, no "smart" suggestions, no training on your data. Just honest, deterministic tools that do exactly what you expect. Every auto-fill goes through a published API with a known schema — you can read the same record we read.
- Zero AI or machine learning anywhere
- No auto-tagging or auto-categorization
- No data used for model training
- Deterministic tools you can trust
No AI. Period.
Your data is never processed by artificial intelligence. Zero exceptions.
15 Collection Types
Firearms, accessories, numismatics (coins / banknotes / tokens / medals), trading cards, watches, sneakers, and 9 more — each with type-specific fields, condition scales, and filters built in. Add items with the fields that matter for your collection type.
- Type-specific fields for each collection
- Custom condition and grading scales
- Collection-aware filters, sorting, and search
- Accessories collection: link scopes / suppressors / straps / cases to a parent item