Custom Collection Inventory Software
Stop tracking your custom collections in a spreadsheet. Vaultry is purpose-built software for custom collection collectors - with type-specific fields, photo storage, audit reports, and an insurance-ready PDF export.
No charge until your trial ends. Export everything anytime.
Why a spreadsheet stops working
Most custom collection collectors start with Excel. By about 50 items, it breaks down. Here's why.
- No type-specific fields - you cram serial numbers, grades, and IDs into generic columns.
- Photos live in a separate folder (if at all) - no link between row and image.
- No audit workflow - you can't walk through your collection and confirm presence.
- One typo away from a corrupted record - delete a row by mistake, it's gone.
- No backups, no version history, no export format insurers accept.
Built for custom collections, not generic items
Every field below is purpose-designed for custom collection records.
Your Own Fields
Add as many fields as you need — no schema to wrestle with.
Text
Free-form notes — provenance, story, or condition details.
Number & Currency
Counts, measurements, appraisals, or any dollar amount you want to total.
Date
Acquired, appraised, last serviced — any date that matters.
Dropdown
Pick from a fixed list you define — grade, source, edition.
Yes/No & URL
Simple flags (signed, restored) and links to listings or certificates.
Built-in Name, Photos & Value
Every custom item still gets a name, photo gallery, condition, and value.
What you get
Design Your Own Fields
Seven field types — text, number, currency, date, dropdown, yes/no, and URL. Add, rename, and mark fields required in a few clicks.
Drag to Reorder
Arrange fields in the exact order they appear on the item form. Reorder anytime, even after you've added items.
Make It Yours
Give each collection its own name, icon, and color so it stands out in your sidebar.
Everything the Built-in Types Get
Photos, the activity log, verification audits, CSV import, and full ZIP backup — a custom collection is a first-class collection.
Unlimited Custom Collections
Build as many as you like. Each is independent, with its own fields and appearance.
No Lock-In
Your fields, your data. Export the whole thing — data and photos — as a ZIP anytime.
Need insurance documentation for your custom collections?
Vaultry generates a one-click paginated PDF inventory report - photos, serial numbers, declared values, and a timestamped cover page - ready to hand to your insurer or attorney.
See the insurance documentation flow →Ready to upgrade from a spreadsheet?
Start your free trial. Cancel anytime, export your data anytime.