Firearm Inventory Software
Stop tracking your firearms in a spreadsheet. Vaultry is purpose-built software for firearm collectors - with type-specific fields, photo storage, audit reports, and an insurance-ready PDF export.
No charge until your trial ends. Export everything anytime.
Why a spreadsheet stops working
Most firearm collectors start with Excel. By about 50 items, it breaks down. Here's why.
- No type-specific fields - you cram serial numbers, grades, and IDs into generic columns.
- Photos live in a separate folder (if at all) - no link between row and image.
- No audit workflow - you can't walk through your collection and confirm presence.
- One typo away from a corrupted record - delete a row by mistake, it's gone.
- No backups, no version history, no export format insurers accept.
Built for firearms, not generic items
Every field below is purpose-designed for firearm records.
Serial Number
Unique serial for each firearm with duplicate detection
Caliber
Caliber or gauge with system and custom lookup values
Manufacturer & Model
Manufacturer, model, importer, and UPC
Category & Action
Firearm category (rifle, pistol, shotgun) and action type
NFA Status
NFA item flag, registry number, and tax stamp date
Physical Specs
Barrel length, overall length, weight, capacity, finish
Country of Origin
Country of manufacture and stock material
Condition & Value
Current condition, purchase price, and estimated value
What you get
Serial Number Verification
Run audits that walk you through every item, confirming serial numbers are present and accounted for.
NFA Item Tracking
Dedicated fields for NFA registry numbers, tax stamp dates, and classification.
Accessories Pairing
Link optics, suppressors, lights, and magazines to a parent firearm. Their value rolls up into the host item's total — perfect for build-spec documentation and insurance.
Protected Serial Numbers
Serial numbers are locked after creation to prevent accidental edits. Admin overrides require a justification and are timestamped in the activity log.
Photo Documentation
Attach multiple photos per firearm. Filter your gallery by caliber, category, or condition.
Full Backup & Export
Download a ZIP of your entire collection — data and photos — at any time. No lock-in.
Need insurance documentation for your firearms?
Vaultry generates a one-click paginated PDF inventory report - photos, serial numbers, declared values, and a timestamped cover page - ready to hand to your insurer or attorney.
See the insurance documentation flow →Ready to upgrade from a spreadsheet?
Start your free trial. Cancel anytime, export your data anytime.