Jewelry Inventory Software
Stop tracking your jewelry in a spreadsheet. Vaultry is purpose-built software for jewelry collectors - with type-specific fields, photo storage, audit reports, and an insurance-ready PDF export.
No charge until your trial ends. Export everything anytime.
Why a spreadsheet stops working
Most jewelry collectors start with Excel. By about 50 items, it breaks down. Here's why.
- No type-specific fields - you cram serial numbers, grades, and IDs into generic columns.
- Photos live in a separate folder (if at all) - no link between row and image.
- No audit workflow - you can't walk through your collection and confirm presence.
- One typo away from a corrupted record - delete a row by mistake, it's gone.
- No backups, no version history, no export format insurers accept.
Built for jewelry, not generic items
Every field below is purpose-designed for jewelry records.
Jewelry Type
Ring, necklace, bracelet, earrings, brooch, etc.
Material & Karat
Metal material and karat purity
Primary Gemstone
Gemstone type and carat weight
Cut, Clarity & Color
Gemstone cut, clarity grade, and color grade
Designer
Designer or brand name
Certification
GIA or other certification service and number
Setting & Size
Setting type, ring size, or chain length
Weight & Value
Total weight, purchase price, and appraised value
What you get
Gemstone Detail Tracking
Log cut, clarity, color, and carat weight for every stone.
Certification Records
Store GIA, AGS, or other certification numbers alongside each piece.
Photo Documentation
Attach multiple photos per item. Perfect for insurance documentation.
Value Tracking
Track purchase price and appraised value over time.
Need insurance documentation for your jewelry?
Vaultry generates a one-click paginated PDF inventory report - photos, serial numbers, declared values, and a timestamped cover page - ready to hand to your insurer or attorney.
See the insurance documentation flow →Ready to upgrade from a spreadsheet?
Start your free trial. Cancel anytime, export your data anytime.