Musical Instrument Inventory Software
Stop tracking your instruments in a spreadsheet. Vaultry is purpose-built software for musical instrument collectors - with type-specific fields, photo storage, audit reports, and an insurance-ready PDF export.
No charge until your trial ends. Export everything anytime.
Why a spreadsheet stops working
Most musical instrument collectors start with Excel. By about 50 items, it breaks down. Here's why.
- No type-specific fields - you cram serial numbers, grades, and IDs into generic columns.
- Photos live in a separate folder (if at all) - no link between row and image.
- No audit workflow - you can't walk through your collection and confirm presence.
- One typo away from a corrupted record - delete a row by mistake, it's gone.
- No backups, no version history, no export format insurers accept.
Built for instruments, not generic items
Every field below is purpose-designed for musical instrument records.
Instrument Type
Guitar, bass, piano, drums, brass, etc.
Make & Model
Manufacturer and model name
Year
Year of manufacture
Body Material & Finish
Body wood/material and finish type
Country of Origin
Country of manufacture
Vintage Status
Whether the instrument qualifies as vintage
Original Case
Whether the original case is included
Modifications
Any modifications or upgrades from original spec
What you get
Vintage Identification
Flag vintage instruments and track year, origin, and originality.
Material & Finish Logging
Document body material, finish type, and construction details.
Modification Tracking
Log any modifications, upgrades, or repairs to each instrument.
Photo Documentation
Attach multiple photos per instrument. Perfect for insurance or sale listings.
Need insurance documentation for your instruments?
Vaultry generates a one-click paginated PDF inventory report - photos, serial numbers, declared values, and a timestamped cover page - ready to hand to your insurer or attorney.
See the insurance documentation flow →Ready to upgrade from a spreadsheet?
Start your free trial. Cancel anytime, export your data anytime.