Vehicle Inventory Software
Stop tracking your vehicles in a spreadsheet. Vaultry is purpose-built software for vehicle collectors - with type-specific fields, photo storage, audit reports, and an insurance-ready PDF export.
No charge until your trial ends. Export everything anytime.
Why a spreadsheet stops working
Most vehicle collectors start with Excel. By about 50 items, it breaks down. Here's why.
- No type-specific fields - you cram serial numbers, grades, and IDs into generic columns.
- Photos live in a separate folder (if at all) - no link between row and image.
- No audit workflow - you can't walk through your collection and confirm presence.
- One typo away from a corrupted record - delete a row by mistake, it's gone.
- No backups, no version history, no export format insurers accept.
Built for vehicles, not generic items
Every field below is purpose-designed for vehicle records.
VIN
Vehicle identification number — auto-decodes via NHTSA vPIC
Make & Model
Manufacturer, model, and year
Mileage
Current odometer reading
Drivetrain & Transmission
Drivetrain type, transmission, and engine specs
Body Style
Coupe, sedan, SUV, truck, motorcycle, etc.
Colors
Exterior and interior color
Title & Registration
Title status (clean, salvage) and registration state
Condition & Value
Current condition, purchase price, and estimated value
What you get
NHTSA VIN Decode
Type or scan a 17-character VIN, tap Decode, and year, make, model, body style, drivetrain, and transmission auto-fill from the free NHTSA vPIC database. No API key, no third-party tracking.
Protected VINs
VINs are locked after creation to prevent accidental edits. Admin overrides require a justification and are timestamped in the activity log.
Title & Registration Tracking
Dedicated fields for title status (clean, salvage, rebuilt) and registration state.
Full Spec Logging
Engine, drivetrain, transmission, body style — all the mechanical details.
Photo Gallery
Photograph every angle. Filter your gallery by make, model, or year.
Need insurance documentation for your vehicles?
Vaultry generates a one-click paginated PDF inventory report - photos, serial numbers, declared values, and a timestamped cover page - ready to hand to your insurer or attorney.
See the insurance documentation flow →Ready to upgrade from a spreadsheet?
Start your free trial. Cancel anytime, export your data anytime.